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Changes for page DevOps Portal for Admins

Last modified by Boris Folgmann on 2026/05/20 13:22
From version 37.3
edited by Ákos Pálvölgyi
on 2026/05/12 12:31
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To version 19.2
edited by giuseppecapaldot-systemscom
on 2025/05/27 13:10
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1 1  Welcome to the DevOps portal. This guide will guide you through the features that this portal role grants you so that you have a hassle-free experience.
2 2  
3 -(% class="box infomessage" %)
4 -(((
5 5  Upon receiving the **invitation email**, your initial action should be to **activate your account**
6 6  
7 -This process is the same as for regular users, and you can find detailed instructions by following the guide provided at this [[link>>doc:devopsaas:DevOps Portal for Users.WebHome||anchor="Invitation and activation"]].
5 +This process is the same as for regular users, and you can find detailed instructions by following the guide provided at this [[link>>url:https://prd.sdc.t-systems.net/xwiki/wiki/devopsaas/view/DevOps%20Portal%20for%20Users/#Invitation%20and%20activation]].
8 8  
9 9  The same approach can be utilized for other functionalities, which I will list below:
10 10  
11 -* [[Log in to DevOps Portal>>doc:devopsaas:DevOps Portal for Users.WebHome||anchor="Log in to DevOps Portal"]]
12 -* [[Forgotten Password>>doc:devopsaas:DevOps Portal for Users.WebHome||anchor="Forgotten Password"]]
13 -* [[Change password>>doc:devopsaas:DevOps Portal for Users.WebHome||anchor="Change password"]]
14 -* [[Select Languages - Sprachen auswählen>>doc:devopsaas:DevOps Portal for Users.WebHome||anchor="Select Languages"]]
9 +* [[Log in to DevOps Portal>>url:https://prd.sdc.t-systems.net/xwiki/wiki/devopsaas/view/DevOps%20Portal%20for%20Users/#Log%20in%20to%20DevOps%20Portal]]
10 +* [[Forgotten Password>>url:https://prd.sdc.t-systems.net/xwiki/wiki/devopsaas/view/DevOps%20Portal%20for%20Users/#Forgotten%20Password]]
11 +* [[Change password>>url:https://prd.sdc.t-systems.net/xwiki/wiki/devopsaas/view/DevOps%20Portal%20for%20Users/#Change%20password]]
12 +* [[Select Languages - Sprachen auswählen>>url:https://prd.sdc.t-systems.net/xwiki/wiki/devopsaas/view/DevOps%20Portal%20for%20Users/#Select%20Languages]]
15 15  
16 -In addition of course you as admin have all the permissions of a creator:
17 -
18 -* [[Creating Projects>>doc:DRAFT DevOps Portal for Creators and Admins.WebHome||anchor="Creating Projects"]]
19 -* [[Managing Projects>>doc:DRAFT DevOps Portal for Creators and Admins.WebHome||anchor="Managing Projects"]]
20 -* [[Assign a user to a project>>doc:DRAFT DevOps Portal for Creators and Admins.WebHome||anchor="Assign a user to a project"]]
21 -* [[Viewing and Modifying the role of a user in a project>>doc:DRAFT DevOps Portal for Creators and Admins.WebHome||anchor="Viewing and Modifying the role of a user in a project"]]
22 -* [[Creating user accounts>>doc:DRAFT DevOps Portal for Creators and Admins.WebHome||anchor="Creating user accounts"]]
23 -* [[Modifying user accounts>>doc:DRAFT DevOps Portal for Creators and Admins.WebHome||anchor="Modifying user accounts"]]
24 -* [[Creating Technical Users>>doc:DRAFT DevOps Portal for Creators and Admins.WebHome||anchor="Creating Technical Users"]]
25 -* [[Modifying Technical User accounts>>doc:DRAFT DevOps Portal for Creators and Admins.WebHome||anchor="Modifying Technical User accounts"]]
26 -* [[Creating Organizations>>doc:DRAFT DevOps Portal for Creators and Admins.WebHome||anchor="Creating Organizations"]]
27 -* [[Modify Organizations>>doc:DRAFT DevOps Portal for Creators and Admins.WebHome||anchor="Modify Organizations"]]
28 -)))
29 -
30 30  Below, you will find a series of possible functions that your role as a admin grants within the portal:
31 31  
32 -{{toc/}}
33 -
34 -= Managing Projects(% style="color:inherit; font-family:inherit; font-size:max(23px, min(29px, 12.3333px + 1.38889vw))" %){{id name="Managing Projects"/}}(%%) =
35 -
36 -To see or update the settings of a project, click the **Project Key** (NEWPROJECT2 in the example). Click **More ...** to open the actions menu.
37 -
38 -[[image:1753881036851-246.jpg||data-xwiki-image-style-border="true"]]
39 -
40 -To modify a project you click the **Project Key** and check the box **Edit Details** at the bottom of the page. This will enable you to change the **Name**, the text in the **Description** field, the **Type** and the Jira **Notification Scheme** of your project. As well you are able to **add tools **to the project.
41 -
42 -{{error title="⚠ **Warning**"}}
43 -(% style="color:#993300" %)You can not remove tools from the project!
44 -
45 -(% style="color:#993300" %)You can only add tools to the project!
46 -{{/error}}
47 -
48 -The action menu behind the **More...** button gives you additional control over the projects **YOU** created.
49 -It enables you to do the following:
50 -
51 -* Manage Users: Assign Users to the Project
52 -* Manage Technical Users: Assign Technical Users for API access to the project
53 -* Resync.: Since the DevOps Portal manages Projects accross all tools in the DevOps toolchain it now automatically links projects with the same Project Key in all tools which each other. To activate it for an existing project, simply Resync the Project.  ???
54 -
55 -{{error title="⚠ **Warning**"}}
56 -(% style="color:#993300" %)If you request a deletion from your ADMIN note that deleting a project is irreversible and all project data will be lost!
57 -{{/error}}
58 -
59 -= =
60 -
61 -= Assign a user to a project{{id name="Assign a user to a project"/}} =
62 -
63 -If you would like to add a user to a project Click **Users** icon in the menu on the left side:
64 -
65 -[[image:1757001036431-790.jpg||data-xwiki-image-style-border="true" height="249" width="188"]]
66 -
67 -Then select the user from the list. To narrow down the results you can search for users:
68 -
69 -[[image:1754051356874-344.jpg||data-xwiki-image-style-border="true" height="190" width="175"]]
70 -
71 -{{warning}}
72 -⚠ **Note**
73 -You are able to assign multiple users in one step to your project by selecting the check box infront of the names you want to assign with the same role.
74 -{{/warning}}
75 -
76 -Select the **Project** and the **New Role** - one of **ADMIN, MASTER, DEVELOPER, VIEWER** (depending on the desired rights). After that, click **Assign**:
77 -
78 -[[image:1754052721855-651.jpg||data-xwiki-image-style-border="true"]]
79 -
80 -Each user who is a member of a project has to be in //exactly one// Project Role. Therefore it is not possible to have multiple roles in a project. If you want to **Delete** a User from a project, simply select the **"-"** from the New Role dropdown menu.
81 -
82 -Different roles have different sets of permissions. Possible roles are:
83 -
84 -|=(((
85 -Admin
86 -)))|(((
87 -Full access, even to potentially dangerous operations like Project Lifecycle Transitions. Can administer Project Members and Roles.
88 -)))
89 -|=(((
90 -Master
91 -)))|(((
92 -Limited full access to avoid accidental data loss or other irreversible changes.
93 -)))
94 -|=(((
95 -Developer
96 -)))|(((
97 -Read-write access to contribute to the Project
98 -)))
99 -|=(((
100 -Viewer
101 -)))|(((
102 -Read-only access to all not security-relevant data in the Project
103 -)))
104 -
105 -Please refer to [[Users and roles>>doc:devopsaas:DevOps Portal for Admins.Users and roles.WebHome]] for a detailed description of users and roles in the tools.
106 -
107 -
108 -= Modifying user accounts =
109 -
110 -A user account can be modified by clicking his / her last name. However, **it's not possible to change a user's e-mail address**.
111 -
112 -[[image:1763562956443-820.png||data-xwiki-image-style-border="true" height="142" width="701"]]
113 -
114 -To **change the user's email address**, the user must be **//deleted//** first. It can then be recreated with the new email address.
115 -
116 -Under the Users menu, the **Lock/Unlock** function is available in the **More...** dropdown menu. This function is used to suspend a user account (which is a necessary step before deleting a profile). The status can be changed to locked or unlocked here.
117 -
118 -Please keep in mind that a locked user can still receive notification emails.
119 -
120 -[[image:1763563098133-556.png||data-xwiki-image-style-border="true" height="348" width="953"]]
121 -
122 -In order to **delete** a user, he / she **must be locked first** and must remain in locked status for a certain period of time. Since deletion is not reversible, It is suggested to //only lock// users rather than deleting the user profile.
123 -
124 -The **Delete** option will present a confirmation.
125 -
126 -An attempt to delete a locked user without being in locked state long enough will result in an error message: "This user has not yet spent enough time in Locked status to be deleted."
127 -
128 -In case of a re-invited user, it is also possible to let the admin do the activation process instead of the user. To do so, click **Activate**. The user can still change the password later with the reset password option. Please refer to the [[Forgotten Passwords>>doc:DevOps Portal for Users.WebHome||anchor="HForgottenPassword"]] section of the DevOps Portal for Users page for details regarding forgotten passwords.
129 -
130 -{{warning}}
131 -⚠ **Note**
132 -A user can have 3 statuses in the Self-service Portal: **CREATED**, **ACTIVE** and **LOCKED**. In case there is a //question mark// or an //exclamation mark// shown in brackets right after the status name, there might be some synchronization issue. For more information about user statuses and troubleshooting, please have a look at the [[User statuses in DevOps Portal>>doc:DevOps Portal for Admins.User statuses in DevOps Portal.WebHome]] page.
133 -{{/warning}}
134 -
135 -
136 -= Modifying Technical User accounts =
137 -
138 -[[image:image-2023-4-25_16-41-23.png||data-xwiki-image-style-border="true" width="1000"]]
139 -
140 -To view the details of a technical user, click its username. Tick the Edit Details box to make modifications to that user.
141 -
142 -[[image:image-2023-4-26_10-15-29.png||thumbnail="true" width="250"]]
143 -
144 -It's also possible to change the tech user's password here. There is a minimum length required for passwords.
145 -
146 -[[image:1763563537660-474.png||data-xwiki-image-style-border="true" height="395" width="632"]]
147 -
148 -If you would like to change the username or the selected tool you have to **Delete** the user and recreate it again. The **Delete** option will present a confirmation.
149 -
150 -
151 -= Modify Organizations =
152 -
153 -To modify an organization's profile, click the** organization name** (Wayne Corp in the example).
154 -
155 -[[image:1763563735395-115.png||data-xwiki-image-style-border="true" height="219" width="1000"]]
156 -
157 -The **Edit an Organization page** will load and you can change the organization's name by replacing the name with the new one (so it is not necessary to delete an organization just because of the wrong name or a typo). As with the users edit page, the **Edit Details checkbox needs to be ticked **for editing to be enabled.
158 -
159 -[[image:1763563793297-134.png||height="166" width="476"]]
160 -
161 -There is an option to **Delete** an organization, but keep in mind, that deleting an organization is not reversible. An organization cannot be deleted if at least one user is still assigned to the organization. The deletion process can be accessed from the Actions - More button. A confirmation will appear.
162 -
163 -[[image:1763563828637-290.png||data-xwiki-image-style-border="true" height="206" width="837"]]
164 -
165 -The default organization is tied to the DevOps-as-a-Service instance and can never be renamed or deleted.
166 -
167 -
168 168  = Administration menu of the DevOps Portal =
169 169  
170 170  In the Administration menu you can have special options to choose from, most of these features are for troubleshooting and monitoring.
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209 209  
210 210  [[image:image-2023-5-11_13-59-28.png]]
211 211  
60 +== Health ==
212 212  
62 +The Health page summarizes health checks for several components, such as the Database, the Disk space, the LDAP server and the Application. Depending on the actual service, more details might be available by clicking the eye symbol.
213 213  
64 +[[image:image-2023-5-11_14-0-1.png]]
65 +
214 214  == Licenses ==
215 215  
216 216  The Licenses page provides information about the number of Active and Available Users as well as the package's User Limit.
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