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Changes for page DevOps Portal for Admins

Last modified by Boris Folgmann on 2026/05/20 13:22
From version 41.1
edited by Ákos Pálvölgyi
on 2026/05/12 12:41
Change comment: Uploaded new attachment "1778589684405-827.png", version {1}
To version 28.1
edited by Ákos Pálvölgyi
on 2026/05/12 12:24
Change comment: Uploaded new attachment "1754051356874-344.jpg", version {1}

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56 56  (% style="color:#993300" %)If you request a deletion from your ADMIN note that deleting a project is irreversible and all project data will be lost!
57 57  {{/error}}
58 58  
59 -= =
60 60  
61 -= Assign a user to a project{{id name="Assign a user to a project"/}} =
62 -
63 -If you would like to add a user to a project Click **Users** icon in the menu on the left side:
64 -
65 -[[image:1757001036431-790.jpg||data-xwiki-image-style-border="true" height="249" width="188"]]
66 -
67 -Then select the user from the list. To narrow down the results you can search for users:
68 -
69 -[[image:1754051356874-344.jpg||data-xwiki-image-style-border="true" height="190" width="175"]]
70 -
71 -{{warning}}
72 -⚠ **Note**
73 -You are able to assign multiple users in one step to your project by selecting the check box infront of the names you want to assign with the same role.
74 -{{/warning}}
75 -
76 -Select the **Project** and the **New Role** - one of **ADMIN, MASTER, DEVELOPER, VIEWER** (depending on the desired rights). After that, click **Assign**:
77 -
78 -[[image:1754052721855-651.jpg||data-xwiki-image-style-border="true"]]
79 -
80 -Each user who is a member of a project has to be in //exactly one// Project Role. Therefore it is not possible to have multiple roles in a project. If you want to **Delete** a User from a project, simply select the **"-"** from the New Role dropdown menu.
81 -
82 -Different roles have different sets of permissions. Possible roles are:
83 -
84 -|=(((
85 -Admin
86 -)))|(((
87 -Full access, even to potentially dangerous operations like Project Lifecycle Transitions. Can administer Project Members and Roles.
88 -)))
89 -|=(((
90 -Master
91 -)))|(((
92 -Limited full access to avoid accidental data loss or other irreversible changes.
93 -)))
94 -|=(((
95 -Developer
96 -)))|(((
97 -Read-write access to contribute to the Project
98 -)))
99 -|=(((
100 -Viewer
101 -)))|(((
102 -Read-only access to all not security-relevant data in the Project
103 -)))
104 -
105 -Please refer to [[Users and roles>>doc:devopsaas:DevOps Portal for Admins.Users and roles.WebHome]] for a detailed description of users and roles in the tools.
106 -
107 -
108 -= Modifying user accounts =
109 -
110 -A user account can be modified by clicking his / her last name. However, **it's not possible to change a user's e-mail address**.
111 -
112 -[[image:1763562956443-820.png||data-xwiki-image-style-border="true" height="142" width="701"]]
113 -
114 -To **change the user's email address**, the user must be **//deleted//** first. It can then be recreated with the new email address.
115 -
116 -Under the Users menu, the **Lock/Unlock** function is available in the **More...** dropdown menu. This function is used to suspend a user account (which is a necessary step before deleting a profile). The status can be changed to locked or unlocked here.
117 -
118 -Please keep in mind that a locked user can still receive notification emails.
119 -
120 -[[image:1763563098133-556.png||data-xwiki-image-style-border="true" height="348" width="953"]]
121 -
122 -In order to **delete** a user, he / she **must be locked first** and must remain in locked status for a certain period of time. Since deletion is not reversible, It is suggested to //only lock// users rather than deleting the user profile.
123 -
124 -The **Delete** option will present a confirmation.
125 -
126 -An attempt to delete a locked user without being in locked state long enough will result in an error message: "This user has not yet spent enough time in Locked status to be deleted."
127 -
128 -In case of a re-invited user, it is also possible to let the admin do the activation process instead of the user. To do so, click **Activate**. The user can still change the password later with the reset password option. Please refer to the [[Forgotten Passwords>>doc:DevOps Portal for Users.WebHome||anchor="HForgottenPassword"]] section of the DevOps Portal for Users page for details regarding forgotten passwords.
129 -
130 -{{warning}}
131 -⚠ **Note**
132 -A user can have 3 statuses in the Self-service Portal: **CREATED**, **ACTIVE** and **LOCKED**. In case there is a //question mark// or an //exclamation mark// shown in brackets right after the status name, there might be some synchronization issue. For more information about user statuses and troubleshooting, please have a look at the [[User statuses in DevOps Portal>>doc:DevOps Portal for Admins.User statuses in DevOps Portal.WebHome]] page.
133 -{{/warning}}
134 -
135 -
136 -= Modifying Technical User accounts =
137 -
138 -[[image:image-2023-4-25_16-41-23.png||data-xwiki-image-style-border="true" width="1000"]]
139 -
140 -To view the details of a technical user, click its username. Tick the Edit Details box to make modifications to that user.
141 -
142 -[[image:image-2023-4-26_10-15-29.png||thumbnail="true" width="250"]]
143 -
144 -It's also possible to change the tech user's password here. There is a minimum length required for passwords.
145 -
146 -[[image:1763563537660-474.png||data-xwiki-image-style-border="true" height="395" width="632"]]
147 -
148 -If you would like to change the username or the selected tool you have to **Delete** the user and recreate it again. The **Delete** option will present a confirmation.
149 -
150 -
151 -= Modify Organizations =
152 -
153 -To modify an organization's profile, click the** organization name** (Wayne Corp in the example).
154 -
155 -[[image:1763563735395-115.png||data-xwiki-image-style-border="true" height="219" width="1000"]]
156 -
157 -The **Edit an Organization page** will load and you can change the organization's name by replacing the name with the new one (so it is not necessary to delete an organization just because of the wrong name or a typo). As with the users edit page, the **Edit Details checkbox needs to be ticked **for editing to be enabled.
158 -
159 -[[image:1763563793297-134.png||height="166" width="476"]]
160 -
161 -There is an option to **Delete** an organization, but keep in mind, that deleting an organization is not reversible. An organization cannot be deleted if at least one user is still assigned to the organization. The deletion process can be accessed from the Actions - More button. A confirmation will appear.
162 -
163 -[[image:1763563828637-290.png||data-xwiki-image-style-border="true" height="206" width="837"]]
164 -
165 -The default organization is tied to the DevOps-as-a-Service instance and can never be renamed or deleted.
166 -
167 -
168 168  = Administration menu of the DevOps Portal =
169 169  
170 170  In the Administration menu you can have special options to choose from, most of these features are for troubleshooting and monitoring.
171 171  
172 -[[image:1763638275724-863.png||data-xwiki-image-style-border="true"]]
64 +[[image:image-2023-4-26_16-28-25.png]]
173 173  
174 -== ==
175 -
176 176  == Usage Terms ==
177 177  
178 178  With the "Usage Terms" option you can create and upload your own terms and condition documents about the usage of your own DevOps-as-a-Service toolchain. It is basically an option to provide any document to accept by the users (e.g. documents related to data protection regulations).
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179 179  
180 180  As an administrator, you can upload a document by selecting this option and clicking **Create new Terms**.
181 181  
182 -[[image:1763638312427-187.png||data-xwiki-image-style-border="true"]]
72 +[[image:image2021-2-22_13-41-25.png]]
183 183  
184 184  Choose the preferred language, then click **Choose file**, browse the selected file from your local drive and click Open.
185 185  
186 -[[image:1778589392712-973.png||height="221" width="576"]]
76 +[[image:image2021-2-22_13-42-38.png]]
187 187  
188 188  The uploaded document is shown, you can check the content by clicking **Open**, remove the document by clicking **Delete**//,// or you can also **Cancel** the whole operation. If you would like to use the selected document, click **Save**.
189 189  
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