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Last modified by DOaaS Operator on 2025/11/20 11:41
From version 8.1
edited by DOaaS Operator
on 2025/11/19 14:35
Change comment: Uploaded new attachment "1763562956443-820.png", version {1}
To version 35.2
edited by DOaaS Operator
on 2025/11/20 11:39
Change comment: There is no comment for this version

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32 32  
33 33  [[image:1763562797201-420.png||data-xwiki-image-style-border="true" height="236" width="150"]]
34 34  
35 -(% class="confluence-embedded-file-wrapper confluence-embedded-manual-size" %)[[image:attach:02.jpg||data-xwiki-image-style-border="true" width="894"]]
35 +[[image:1763562956443-820.png||data-xwiki-image-style-border="true" height="200" width="988"]]
36 36  
37 37  
38 +
38 38  If needed, a user can be invited again by selecting the **Reinvite** option. This can be used if the user missed the activation deadline mentioned in the email, without locking the user's account.
39 39  
40 -//[[image:attach:image-2023-4-25_16-28-24.png||thumbnail="true" height="250"]]//
41 +[[image:1763562797201-420.png||data-xwiki-image-style-border="true" height="236" width="150"]]
41 41  
42 42  After receiving the email, the user's status will be CREATED. Once the activation is successful, the status will change to ACTIVE.
43 43  
... ... @@ -48,7 +48,7 @@
48 48  
49 49  A user account can be modified by clicking his / her last name. However, **it's not possible to change a user's e-mail address**.
50 50  
51 -**[[image:attach:image-2023-4-25_16-26-48.png||data-xwiki-image-style-border="true" height="150"]]**
52 +[[image:1763562956443-820.png||data-xwiki-image-style-border="true" height="142" width="701"]]
52 52  
53 53  To **change the user's email address**, the user must be **//deleted//** first. It can then be recreated with the new email address.
54 54  
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56 56  
57 57  Please keep in mind that a locked user can still receive notification emails.
58 58  
59 -(% class="aui-icon aui-icon-small aui-iconfont-warning confluence-embedded-file-wrapper confluence-embedded-manual-size confluence-information-macro-icon" %)[[image:attach:image-2023-4-25_16-31-30.png||data-xwiki-image-style-border="true" height="251" width="1000"]]
60 +[[image:1763563098133-556.png||data-xwiki-image-style-border="true" height="348" width="953"]]
60 60  
61 61  In order to **delete** a user, he / she **must be locked first** and must remain in locked status for a certain period of time. Since deletion is not reversible, It is suggested to //only lock// users rather than deleting the user profile.
62 62  
... ... @@ -76,7 +76,7 @@
76 76  
77 77  For automation tasks, technical users can be created. The technical user is bound to **one tool**. To create a technical user, access the **Technical Users **menu and click the **Create Technical User **button.
78 78  
79 -(% class="confluence-embedded-file-wrapper confluence-embedded-manual-size" %)[[image:attach:image-2023-4-25_16-33-59.png||data-xwiki-image-style-border="true" height="146" width="1000"]]
80 +[[image:1763563209345-647.png||data-xwiki-image-style-border="true"]]
80 80  
81 81  
82 82  When creating a technical user, it is necessary to choose a **username** and to **select the tool**. It is recommended to choose a username that refers to the exact task or tool. The password is already pre-generated to be as secure as possible, but it can be manually changed (though not recommended).
... ... @@ -83,12 +83,10 @@
83 83  
84 84  //The description is optional for creating a technical user.//
85 85  
86 -[[image:attach:image-2023-5-11_13-0-43.png||data-xwiki-image-style-border="true" width="1000"]]
87 +[[image:1763563267797-731.png||height="202" width="36"]]
87 87  
88 -(% class="title" %)
89 -[[image:attach:image-2023-5-11_13-1-59.png||data-xwiki-image-style-border="true" height="250"]]
89 +[[image:1763563315208-492.png||height="297" width="704"]]
90 90  
91 -
92 92  = Modifying Technical User accounts =
93 93  
94 94  
... ... @@ -100,9 +100,8 @@
100 100  
101 101  It's also possible to change the tech user's password here. There is a minimum length required for passwords.
102 102  
103 -[[image:attach:image-2023-4-26_10-13-13.png||data-xwiki-image-style-border="true" width="500"]]
102 +[[image:1763563537660-474.png||data-xwiki-image-style-border="true" height="395" width="632"]]
104 104  
105 -
106 106  If you would like to change the username or the selected tool you have to **Delete** the user and recreate it again. The **Delete** option will present a confirmation.
107 107  
108 108  
... ... @@ -110,16 +110,17 @@
110 110  
111 111  Per default, a user account is assigned to one organization (here in the example the default organization is //Manoni//). To add more organizations to a user account, click **Organizations **in the top menu and add a new organization by clicking **Create Organization**:
112 112  
113 -(% class="confluence-embedded-file-wrapper confluence-embedded-manual-size" %)[[image:attach:07.jpg||data-xwiki-image-style-border="true" height="308" width="1000"]]
111 +[[image:1763563645298-625.png||data-xwiki-image-style-border="true" height="253" width="912"]]
114 114  
115 115  In the following example we create the fictional company //Wayne Corp//.
116 116  
117 -(% class="confluence-embedded-file-wrapper confluence-embedded-manual-size" %)[[image:attach:image-2023-4-26_10-19-0.png||data-xwiki-image-style-border="true" height="178" width="626"]]
115 +[[image:1763563688872-353.png||data-xwiki-image-style-border="true" height="161" width="634"]]
118 118  
119 119  
118 +
120 120  After providing a name for your organization, click **Save** to create the new organization.
121 121  
122 -(% class="confluence-embedded-file-wrapper confluence-embedded-manual-size" %)[[image:attach:image-2023-4-26_10-19-40.png||data-xwiki-image-style-border="true" width="1000"]]
121 +[[image:1763563735395-115.png||data-xwiki-image-style-border="true" height="219" width="1000"]]
123 123  
124 124  
125 125  More organizations can be added by repeating these steps.
... ... @@ -129,16 +129,16 @@
129 129  
130 130  To modify an organization's profile, click the** organization name** (Wayne Corp in the example).
131 131  
132 -(% class="confluence-embedded-file-wrapper confluence-embedded-manual-size" %)[[image:attach:image-2023-4-26_10-22-47.png||data-xwiki-image-style-border="true" width="1000"]]
131 +[[image:1763563735395-115.png||data-xwiki-image-style-border="true" height="219" width="1000"]]
133 133  
134 134  
135 135  The **Edit an Organization page** will load and you can change the organization's name by replacing the name with the new one (so it is not necessary to delete an organization just because of the wrong name or a typo). As with the users edit page, the **Edit Details checkbox needs to be ticked **for editing to be enabled.
136 136  
137 -[[image:attach:image-2023-4-26_10-23-56.png||data-xwiki-image-style-border="true" height="161" width="573"]]
136 +[[image:1763563793297-134.png||height="166" width="476"]]
138 138  
139 139  There is an option to **Delete** an organization, but keep in mind, that deleting an organization is not reversible. An organization cannot be deleted if at least one user is still assigned to the organization. The deletion process can be accessed from the Actions - More button. A confirmation will appear.
140 140  
141 -[[image:attach:image-2023-4-26_10-25-52.png||data-xwiki-image-style-border="true" height="122" width="1000"]]
140 +[[image:1763563828637-290.png||data-xwiki-image-style-border="true" height="206" width="837"]]
142 142  
143 143  The default organization is tied to the DevOps-as-a-Service instance and can never be renamed or deleted.
144 144  
... ... @@ -147,14 +147,13 @@
147 147  
148 148  In order to use the provided tools of DevOps services, first you have to create a project. Just Click on **Projects **in the top menu.
149 149  
150 -[[image:attach:image-2023-4-26_10-48-2.png||data-xwiki-image-style-border="true" height="250"]]
149 +[[image:1763636823143-571.png||data-xwiki-image-style-border="true" height="240" width="932"]]
151 151  
152 -
153 153  The list of projects will be loaded. If there isn't any project in the list, then one can be created easily:
154 154  
155 155  To add a new project click **Create Project**:
156 156  
157 -[[image:attach:image-2023-4-26_10-48-56.png||data-xwiki-image-style-border="true" height="150"]]
155 +[[image:1763636880688-469.png||data-xwiki-image-style-border="true"]]
158 158  
159 159  
160 160  Fill-in the following field:
... ... @@ -169,24 +169,25 @@
169 169  
170 170  **Description:** This is an optional field for a description of the project.
171 171  
170 +[[image:1763636983986-204.png||data-xwiki-image-style-border="true" height="799" width="1492"]]
172 172  
173 -(% class="confluence-embedded-file-wrapper confluence-embedded-manual-size" %)[[image:attach:image-2023-4-26_13-15-45.png||data-xwiki-image-style-border="true" width="700"]]
174 174  
175 175  
174 +
176 176  Click **Save** to create the project. The list of projects will be reloaded and should contain the new project. If you would like to add more projects then repeat the previous step.
177 177  
178 178  In the following example WI1 project has been added.
178 +[[image:1763637077465-799.png||data-xwiki-image-style-border="true" height="195" width="1216"]]
179 179  
180 -(% class="confluence-embedded-file-wrapper confluence-embedded-manual-size" %)[[image:attach:image-2023-4-26_13-17-23.png||data-xwiki-image-style-border="true" width="1000"]]
181 181  
182 182  
182 +
183 183  = {{id name="managingprojects"/}}Managing Projects =
184 184  
185 185  To see or update the settings of a project, click the **Project Key** (WI1 in the example). Click **More ...** to open the actions menu.
186 186  
187 -[[image:attach:image-2023-4-26_14-56-35.png||data-xwiki-image-style-border="true" height="250"]]
187 +[[image:1763637112506-519.png||data-xwiki-image-style-border="true" height="245" width="1326"]]
188 188  
189 -
190 190  When nobody works on a project anymore, the project can be //archived// by using **Retire.** A retired project cannot be accessed anymore, because all roles of the project will be removed from the associated tools. If you would like to use this project again you can **Reactivate **it. The project will then be {{code language="none"}}Active{{/code}} and usable again, but user roles have to be restored manually if necessary.
191 191  
192 192  Retiring a project does not delete the project's data, it makes it inaccessible only.
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205 205  
206 206  A **confirmation** is needed where you can type the project's name that you would like to delete and click on **Delete** button.
207 207  
208 -(% class="confluence-embedded-file-wrapper confluence-embedded-manual-size" %)[[image:attach:image2019-2-11_10-18-4.png||data-xwiki-image-style-border="true" queryparams="effects=drop-shadow" height="250"]]
207 +[[image:1763637196906-235.png||data-xwiki-image-style-border="true" height="216" width="731"]]
209 209  
210 -
211 211  = {{id name="assignusertoproject"/}}Assign a user to a project =
212 212  
213 213  If you would like to add a user to a project Click **Users** in the top menu, then select the user from the list:
214 214  
215 -(% class="confluence-embedded-file-wrapper confluence-embedded-manual-size" %)[[image:attach:02.jpg||data-xwiki-image-style-border="true" height="305" width="1000"]]
213 +[[image:1763638038942-493.png||data-xwiki-image-style-border="true"]]
216 216  
217 217  
216 +
218 218  Select the **Project** and the **New Role** - one of **ADMIN, MASTER, DEVELOPER, VIEWER** (depending on the desired rights). After that, click **Assign**:
219 219  
220 -(% class="confluence-embedded-file-wrapper confluence-embedded-manual-size" %)[[image:attach:03.jpg||data-xwiki-image-style-border="true" height="283" width="1000"]]
219 +[[image:1763638080575-732.png||data-xwiki-image-style-border="true"]]
221 221  
222 222  
222 +
223 +
223 223  Each user who is a member of a project has to be in //exactly one// Project Role. Therefore it is not possible to have multiple roles in a project.
224 224  
225 225  If you want to **Delete** a User from a project, simply select the **"-"** from the New Role dropdown menu.
... ... @@ -255,13 +255,14 @@
255 255  
256 256  = Viewing and Modifying the role of a user in a project =
257 257  
258 -If you would like to see the settings of a Project Member click **View** in the **More... **dropdown menu.
259 +If you would like to see the settings of a Project Member click **Manage Roles** in the **More... **dropdown menu.
259 259  
260 -[[image:attach:04.jpg||data-xwiki-image-style-border="true" height="226" width="1000"]]
261 +[[image:1763638170755-115.png||data-xwiki-image-style-border="true"]]
261 261  
262 262  
263 -[[image:attach:05.jpg||data-xwiki-image-style-border="true" height="669" width="636"]]
264 +[[image:1763638232453-344.png||data-xwiki-image-style-border="true"]]
264 264  
266 +
265 265  In order to **modify** the roles of a project member, repeat the steps of [[Assign a user to a project>>||anchor="assignusertoproject"]] and select the new roles.
266 266  
267 267  
... ... @@ -269,9 +269,10 @@
269 269  
270 270  In the Administration menu you can have special options to choose from, most of these features are for troubleshooting and monitoring.
271 271  
272 -(% class="confluence-embedded-file-wrapper confluence-embedded-manual-size" %)[[image:attach:image-2023-4-26_16-28-25.png||data-xwiki-image-style-border="true" thumbnail="true" height="250"]]
274 +[[image:1763638275724-863.png||data-xwiki-image-style-border="true"]]
273 273  
274 274  
277 +
275 275  == Usage Terms ==
276 276  
277 277  With the "Usage Terms" option you can create and upload your own terms and condition documents about the usage of your own DevOps-as-a-Service toolchain. It is basically an option to provide any document to accept by the users (e.g. documents related to data protection regulations).
... ... @@ -278,13 +278,16 @@
278 278  
279 279  As an administrator, you can upload a document by selecting this option and clicking **Create new Terms**.
280 280  
281 -(% class="confluence-embedded-file-wrapper confluence-embedded-manual-size" %)[[image:attach:image2021-2-22_13-41-25.png||data-xwiki-image-style-border="true" queryparams="effects=drop-shadow" height="117" width="381"]]
284 +[[image:1763638312427-187.png||data-xwiki-image-style-border="true"]]
282 282  
283 -Choose the preferred language, then click **Choose file**, browse the selected file from your local drive and click Open.
284 284  
285 285  
286 -(% class="confluence-embedded-file-wrapper confluence-embedded-manual-size" %)[[image:attach:image2021-2-22_13-42-38.png||data-xwiki-image-style-border="true" queryparams="effects=drop-shadow" height="158" width="283"]]
288 +Choose the preferred language, then click **Select file**, browse the selected file from your local drive and click Open.
287 287  
290 +[[image:1763638353445-421.png]]
291 +
292 +
293 +
288 288  The uploaded document is shown, you can check the content by clicking **Open**, remove the document by clicking **Delete**//,// or you can also **Cancel** the whole operation. If you would like to use the selected document, click **Save**.
289 289  
290 290  (% class="confluence-embedded-file-wrapper confluence-embedded-manual-size" %)[[image:attach:image2021-2-22_13-47-46.png||data-xwiki-image-style-border="true" queryparams="effects=drop-shadow" height="229" width="610"]]
... ... @@ -291,7 +291,7 @@
291 291  
292 292  The selected document will be listed in the documents table and you will be logged out - to re-login and to accept the uploaded document.
293 293  
294 -(% class="confluence-embedded-file-wrapper confluence-embedded-manual-size" %)[[image:attach:image2021-2-22_13-55-1.png||data-xwiki-image-style-border="true" queryparams="effects=drop-shadow" height="182" width="900"]]
300 +[[image:1763638667545-652.png||data-xwiki-image-style-border="true"]]
295 295  
296 296  After uploading a new terms and conditions document, every existing user has to accept it. Otherwise they are not allowed to login to the DevOps portal.
297 297  
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